Every tradesperson, delivery driver, prospective family and visiting professional who walks through your door is an adult who has not been through your induction. Most services have a visitor policy somewhere in a folder. Very few have it on the wall where the visitor can actually read it.
This poster puts the six expectations that matter most in front of every visitor and contractor at the point of entry: sign in and out, child safety screening, supervision, restricted areas, behaviour, and personal device use. It is written in plain language, designed to be read in under a minute, and sized to print on standard A4.
What is inside
- Sign in and out requirements at reception
- Working with Children Check and child safety screening expectations
- Supervision rule: visitors are never left alone with children
- Restricted areas and following staff direction
- Behaviour expectations: respect, language, and upholding a child safe culture
- Device restrictions: no personal phones or smartwatches beyond reception, no photos, video or audio
- A closing thank-you that frames the rules as shared responsibility, not policing
Who it is for
- Centre directors and nominated supervisors setting up or refreshing reception
- Approved providers who need a consistent visitor standard across multiple services
- Services preparing for assessment and rating, or responding to a regulatory visit
- New centres opening and building their child safe environment from day one
Why it matters
Since September 2025, personal mobile phones have been banned for educators during care hours across Australia, and the national child safety reforms have put visitor and contractor management under far more scrutiny. Regulators now expect to see that a service has communicated its expectations to every adult on site, not just its staff.
A poster does not replace your written policy, your sign-in register or your induction process. What it does is close the gap between the policy and the person standing at your front desk. It gives your educators something to point to, it gives contractors no excuse, and it signals to families that child safety is visible at your service, not filed away.
The poster is branded lightly so it fits alongside your own signage. Print it, laminate it, and put it at eye level next to the sign-in book.
Frequently asked questions
Is this poster enough to meet the visitor requirements under the National Quality Framework?
No single document meets the requirements on its own. The NQF expects services to have policies and procedures covering the safety of children, including how visitors are managed, and to be able to demonstrate that those procedures are followed. This poster supports that by communicating the expectations clearly at the point of entry. You still need a written visitor policy, a sign-in register, and a process for verifying screening checks.
Can I edit the poster or add my centre's logo?
The download is a print-ready PDF. If you would like a version with your own branding, or a different set of expectations for a specific site, get in touch and we can talk about what you need.
Do the device restrictions apply to parents too?
That is a decision for each service and should be set out in your own policy. Many services apply the same no-photo, no-video rule to all visitors including families, particularly in rooms where other children are present. The poster is written to apply to all visitors and contractors so you can apply it consistently.
What size should I print it at?
The poster is designed for A4 portrait. It also prints cleanly at A3 if you want it more prominent at reception.